Q: What are the HOA dues and when are members required to pay them?
A: Dues are established as part of the annual budgeting process. The board develops a recommended budget at the end of the financial year that coincides with the calendar year. The board presents the proposed annual budget to the members for approval at the HOA annual meeting. The annual meeting takes place during the month of February each year. Once the budget is approved, the property manager sends invoices to each member and payment is due in thirty days. The 2023 dues are $625 per member.
Q: How Do I Pay My HOA Dues?
A: You may sign up here for the online portal, which will allow you to receive invoices, view your account status and payment history, register for online payments, and make secure one-time or automatic payments. Please note that paying via ACH will incur a fee of $2.49 per transaction, while paying via credit card will incur a fee of 3.49% of the transaction amount.
If you wish to mail your payment, please make the payment out to Springhill HOA and mail to:
Springhill HOA
c/o Trio Property Management
P.O. Box 208
Niwot, CO 80544
Q: Is the HOA responsible for the maintenance of the Springhill Subdivision streets?
A: No, the streets are owned and maintained by Boulder County.
Q: How are requests for changes to specific properties handled?
A: Individual members request approval by the HOA Architectural Review Committee (ARC) for any changes to their property that would alter its external appearance by submitting request to the Property manager. The process and request form can be found on this website on the “Documents” page. The applicable policies, process and form can be found under “Architectural Control/Review”.
Q: Does the HOA have any responsibility for the irrigation ditches that flow through the HOA
property?
A: The ditches are the responsibility of two different ditch companies. They were granted easements through the property long before the HOA was established, and these easements are still valid.
Q: When are HOA meetings held?
A: The annual meeting, which requires attendance of at least 10% of the HOA members, is held each February where the budget is approved and board members are elected. The HOA board meets each December to agree to the package for the annual meeting including the annual meeting agenda, the annual report for the current year and the proposed budget. The HOA board also meets shortly after the Annual meeting to elect officers and finalize the new year execution plan. In addition, HOA board meetings are held as required, normally at least quarterly. Board meetings are open to all members of the HOA.
Q: How does the HOA spend the funds it collects?
A: The bulk of the funds collected are spent on the maintenance of the HOA’s open space. This includes landscaping services (mowing, fertilization, irrigation, tree trimming, etc.) of the irrigated space at the entrance of subdivision and along Niwot Road. It also includes mowing, normally twice per summer, of the non-irrigated open space. Please navigate to the “Financials” page for a full view of the HOA financials.